Frequently Asked Questions about Gallery 1874
Why is the venue called Gallery 1874? The Gallery was built in 1874 as one of the original Grange Halls in the United States. The Gallery is recognized as the oldest building in Arvada and now sits in the heart of downtown.
How many people will the space fit? The space can absolutely accommodate 150-175 people for standing events such as music concerts, cocktail hours or art gallery receptions. If it is a seated event, the space will most comfortably hold up to 125 people.
Where will guests park? The Gallery is located in old town Arvada on the main strip. There is an alley behind the building and an area that can be used for catering and vendor vehicles during an event. We recommend guests park in one of the many designated parking areas in downtown Arvada or on adjacent streets that offer free parking. Hotels also offer shuttle services to and from the space as well.
A new transit center with parking for 600 cars in only three blocks south of Gallery 1874. The Olde Town Hub can be accessed via both Vance St. and Olde Wadsworth Blvd. Once the G Line opens, only commuter rail users will be allowed to park in RTD’s 400 spaces.
Who is responsible for set up? Typically, your caterer will set the tables, chairs and other furniture for your event. When selecting a caterer for your event, check to make sure set up and clean up are included. If your caterer cannot set up and tear down, it is possible to contract set up staff through the Gallery for an additional cost.
Who is responsible for tear down? At the end of your event, you and/or your caterer are responsible for cleaning the gallery. All trash, recycling and compost must be removed, and the floor must be swept of any large debris, the kitchen and dishes must be cleaned. This clean up typically takes an hour after all guests have departed.
Can my vendors or guests arrive before the start time? You must rent the facility for the duration of your event, this time should include all set up and clean up time that your vendors will need, as well as the time for the event itself. If your guests and/or vendors stay past this rental time, you will be billed for any overages. This per-hour rate will be stated on your contract, and will apply to any additional time.
Can I leave decor or alcohol at the Gallery overnight and come get it the next day? You will need to make arrangements to have everything removed from the gallery at the end of your event. The only item that can be left for pick up is unopened alcohol scheduled for pick up by the liquor store is was ordered from. Arrangements for pick ups by liquor stores must be made in advance, and will need to occur during our normal business hours from 10am-8pm.
Can I choose the artwork that will be hanging during the event? The artwork is changing and evolving throughout the year based on contracts the Gallery has with artists. The artwork is hand selected by Gallery professionals and is always chosen to be beautiful, unique and appropriate for the space and the types of events that are hosted in the space. In the event the guests booking an event are also Artists, we are happy to discuss hanging special pieces during the time of their event specifically.
Can I bring my own alcohol? Yes! This is one of the many perks of choosing Gallery 1874 to host your event as it is a significant cost savings. If the guest would like to have alcohol at the event they can purchase and transport it to the Gallery. We recommend hiring a professional bartending service or coordinate bar services with your caterer. Alcohol cannot be sold at Gallery 1874.
Is there a "Bridal Suite" or "Groom's Lounge" to prepare for a wedding? Yes! The downstairs of Gallery 1874 is separated into two spaces with two separate entrances and bathrooms (with a door in between for privacy). These areas are typically used as office/conference spaces when events are not occurring, but can be re-arranged to accommodate the needs of a wedding party.
What does the audio/visual package include? Gallery 1874 has a professional A/V system that includes a projector, two microphones and speakers throughout the space.
Can I come take a tour? Yes! The Gallery is open to the public everyday from 10am-8pm, unless there is a private event. You can stop by at any time to view the public Gallery space on your own. Private guided tours of the entire building must be scheduled with the event venue coordinator.
When are payments due for my event? Fifty percent of the event rental fee and a $500 refundable security deposit is due at the time of booking. The remaining balance is due 30 days prior to your event. If this contract is being signed within 30 days of the Event Date, full payment is due at signing.
Am I able to have both my ceremony and my reception in the Gallery? Yes. During this time, guests can move downstairs for cocktail hour or on the side patio.
Can I bring in any catering company? Yes! However, we do require that you select a full service catering company or in the case you would like to bring in your own food, you must supply everything needed for food service including service staff. Use of our kitchen, flatware, dishware, and glassware will incur a $500 kitchen and rental fee. The catering company you select will be fully responsible for the clean up and washing of service ware.
Do I need a day of coordinator? We recommend all our wedding clients obtain a day of coordinator. This person will assist you in securing everything else you need for your big day such as decor, flowers, DJ, photographer, bakery for cake, etc. Your wedding planner will also run your rehearsal and manage your wedding day. He or she will work closely with the Gallery event coordinator to ensure everything runs smoothly.
How do I schedule my rehearsal? Rehearsals are scheduled in 1 hour time blocks usually the day before your event. Please inquire with the Gallery event coordinator about scheduling your rehearsal or have your wedding planner reach out. In most cases, we will be unable to set the venue with your event’s seating arrangements for the rehearsal, however you will still be able to run through the event and block your positions.
Who sets up decor? If choose not hire a wedding coordinator, we recommend designating a couple of people who are not in your bridal party to help with your decor needs. This would include set up centerpieces, lighting candles, flowers, ceremony decor and also the tear down at the end of the night.
Can we come in early to decorate? You are allowed access to the Gallery when your time block starts, so if you know you will be needing extra time to decorate, be sure to add an extra hour onto your reservation with the Gallery’s event coordinator.
What is your cancellation policy? If a client cancels his or her event, all money paid as of the date of cancellation (except the Security Deposit) shall be forfeited and kept by the Gallery.
Do you allow candles? Yes, as long as they are housed in glass containers that are one inch taller than the candles to catch the wax and flames are not exposed.
Can I drop off decor/materials the day before my event? Yes. We allow you to bring your items the day before your event. Please schedule a drop-off time with your Gallery event coordinator. All items must be removed from the Gallery after your event.